Description

Zinc collective is currently seeking a Development Coordinator to join our diverse and high performing team. Reporting to the Senior Vice President of Growth and Engagement, the Development Coordinator serves as the backbone of the fundraising operation by ensuring all administrative processes are in place to provide impeccable donor services. They will be responsible for implementing a streamlined process for identifying, tracking, and cultivating new and existing donor relationships, preparing briefing materials and overseeing donor research, managing the donor acknowledgement process, and assisting senior staff members with some administrative tasks. This is a great opportunity for someone who is exceptionally detail-oriented, organized, passionate about Democratic politics, and eager to use their skill set to affect change in the Democratic space. Limited travel is required for this position.

ESSENTIAL RESPONSIBILITIES

• Data Management: Oversee all aspects of donor data management, ensuring records are organized, updated, and accurate for all current Zinc Collective programs and future long-term focused projects. This includes:
• Maintaining development database in CRM and other team resources
• Assisting with data clean-up, including deduplication and reviewing edits to records
• Coordinating with Zinc Collective data manager to ensure smooth integration into larger organization-wide data tracking practices
• Owning and overseeing all development team trackers and 
• Ensuring all calls, emails, and meeting notes are logged and organized in our CRM
• Creating and facilitating gift acknowledgement process, drafting and producing donor letters and ensuring thank you notes are drafted and delivered regularly
• Managing and regularly updating online fundraising pages, contribution forms, and other external documents
• Generating up-to-date donation reports and crafting formatted giving summaries
• Maintaining a working knowledge and background on all donors, especially high-dollar, multi-year contributors

• Administrative Support: Providing administrative and logistical support to the development team, particularly in managing donor relations and fundraising activities. This includes:
• Draft requisite brieng materials, including memos, emails, talking points, and follow ups, while managing next steps for Chairman, President, and other principals
• Creating links and invitations, managing RSVP’s, and tracking pledges for events 
• Compiling and creating folders and marketing materials for in-person meetings
• Participate regularly in programmatic meetings and updates to stay connected and informed on ongoing work and successes
• Work with Development team and compliance consultants to ensure the accuracy and timeliness of campaign fundraising reports
• Drafting and producing donor thank you notes
• Attend fundraising events, meetings, and gatherings, as needed
• Drafting donor collateral, including program collateral and Development newsletters
• Other duties as assigned
• Coordinating internal meeting schedules, serving as a primary note-taker, and ensuring all meeting outcomes are shared in a timely manner
• Assist with various logistical support for senior staff, including travel, scheduling, and ad-hoc requests

• Prospect Research and Management: Assist the development team with the identication, cultivation and solicitation of prospects for call time, events, and individual meeting outreach. This includes:
• Conducting thorough research on potential donors and compile relevant information for effective fundraising outreach
• Working with the development team to develop individualized plans and/or strategies for cultivation and solicitation of contributions
• Maintaining and updating donor database with accurate call data and contact information

Requirements

THE SUCCESSFUL APPLICANT MUST DEMONSTRATE THE FOLLOWING EXPERIENCE AND SKILLS: 

• Has 2-4 years of professional experience as a marketing or development/finance assistant on a political campaign or at a non-profit or mission driven organization
• Outstanding attention to detail and strong time management skills
• Is an organized, driven self-starter who can work well under pressure, with a variety of people, and on multiple projects 
• Proven ability to master and learn processes and platforms quickly, analyze data, and synthesize information
• Ability to manage a project through day-to-day requirements, duties, and deadlines
  Comfortable owning a variety of deliverables, working independently, hitting deadlines, and being held accountable
• Solid written, verbal, and interpersonal customer service and communication skills
• Fluency with contact relationship management tools (HubSpot, NGP VAN, Salesforce)
• Experience managing sensitive information with professionalism and complete confidentiality
• Experience managing up and across teams
• Alignment with and excitement about Zinc Collective’s mission to work toward persistent Democratic majorities

THE MOST COMPETITIVE APPLICANTS WILL DEMONSTRATE SOME OF THE FOLLOWING EXPERIENCE AND SKILLS: 

• Demonstrated success with HubSpot, NGP VAN, and/or ActBlue
• Experience engaging directly with donors and high-level stakeholders at a political organization or campaign
• Experience building and executing a consistent donor acknowledgment process 
• Experience in researching and synthesizing information about individual donors, foundations, and organizations, using multiple sources and means of gathering details
• Passion for Democratic and Progressive politics